Monday.com Review 2024: Best Project Management Software?

Is Monday the right team and project management tool for you? Read our Monday.com review to see why we love this app for getting things done!

Mondays always seem like the worst days of the workweek; however, with Monday.com, you can turn them into something much more productive!

This incredible project management software helps you manage your team and projects without cringing any time Monday morning rolls around.

And now that we’re over a decade from its inception let’s take a look at how far Monday.com has come since 2012 — what new features it offers, why existing customers are still using it, and if it remains one of the best options out there for entrepreneurs looking to get organized with their projects!

In this Monday.com review, I’ll provide you with critical information and my experience to help you make an informed decision about getting Monday.com for your business!

Monday.com Pros & Cons

Remember, it’s all about finding the best tool to fit your team’s needs and working style. Let’s start with the benefits and drawbacks of using Monday.com:

Monday.com Pros

• Boosted Collaboration: Monday.com excels in fostering team collaboration. The platform enables real-time communication, allowing teams to quickly catch up, discuss tasks, and make decisions. This can lead to improved teamwork and productivity.
• Enhanced Transparency: With Monday.com, you can quickly overview all tasks and projects. This transparency helps ensure everyone knows their responsibilities and deadlines, which can lead to better accountability and efficiency.
• Customizable Workflows: Monday.com offers a high degree of customization for your workflows. You can tailor the platform to match your team’s needs and processes, providing a more comfortable and efficient working environment.
• Streamlined Integrations: Monday.com integrates with various other tools with productivity features, including email, cloud storage, Google Calendar, and other business tools. This means you can centralize your work in one place, saving time switching between different platforms.
• Automated Routine Tasks: With the workflow automation feature of Monday.com, routine tasks can be automated, freeing up more time for your team to focus on more critical aspects of your projects.
• User-Friendly Interface: Monday.com is known for its intuitive and user-friendly interface. Even for first-time users, navigating the platform and understanding its functionalities can be straightforward, reducing the learning curve.

Monday.com Cons

• Limited Free Version: Monday.com offers a free version, but its features and capabilities could be more varied. You’ll likely need to upgrade to a paid plan to unlock its full potential.
• Pricing Structure: While Monday.com offers powerful features, it might be pricey for small businesses or startups. Assessing whether the benefits justify the investment for your specific needs is essential.
• Overwhelming for Beginners: Although Monday.com is user-friendly, the range of functionalities and customization options might overwhelm beginners. Some time and patience are needed to understand and utilize all the features effectively and thoroughly.

Quick Verdict – Is Monday.com Worth the Money?

After spending considerable time using Monday.com, I believe it is worth the money.

Monday.com offers a comprehensive solution for project management and team collaboration. While it might be a bit pricey, its range of features and benefits makes it a worthwhile investment for teams looking to streamline their workflows and enhance productivity.

The platform’s ability to boost team collaboration, provide transparency in project management, and customize workflows to your needs are standout features. Using it, I can attest to how these features have improved my team’s efficiency and communication. Also, it is dubbed a sone of the best client management software people use.

Monday.com is pricier, especially compared to other project management tools. However, the investment can quickly pay off thanks to the time savings from automating routine tasks, increasing team productivity, and enabling better communication.

While Monday.com is an excellent tool overall, it can feel overwhelming for beginners due to its extensive functionalities. However, users can quickly get the hang of it with patience and exploration.

If you’re looking for a robust project management tool that can significantly improve your team’s productivity and collaboration, I recommend giving Monday.com a try. It is the solution you’ve been searching for.

So, why wait? Start streamlining your team’s workflow with Monday.com today!

Who is Monday.com for?

You’ll love Monday.com if:

• You’re a Dedicated Project Manager: If you’re a project manager looking for a tool that can provide transparency in the project process, automate routine tasks, and enhance team collaboration, Monday.com is a fantastic choice. It offers a comprehensive solution to managing projects effectively.
• You Lead a Remote Team: Communication and coordination can be challenging for those leading remote teams. Monday.com facilitates seamless collaboration, ensuring everyone is on the same page, regardless of location.
• You Need Customizable Workflows: If you need to tailor workflows to your needs, Monday.com’s customizable boards and automation features will be a game-changer. You can create and modify workflows as per your team’s requirements.
• You’re a Business Owner: As a business owner, you need to have a clear overview of all ongoing projects and tasks. Monday.com provides a visual project timeline to track progress and manage resources easily.
• You’re Part of a Large Team: If you’re part of a large team with multiple project views, Monday.com’s ability to handle complex project structures will be highly beneficial. It allows for easy division of tasks and real-time collaboration.
• You Need Detailed and Advanced Reporting: If your work requires detailed progress reports and analysis, Monday.com’s reporting features provide essential insights. You can track team performance, identify bottlenecks, and make data-driven decisions.
• You’re a Dedicated Customer Success Manager: If you’re in a client-facing role, Monday.com can help manage client projects and maintain clear communication. It lets you share project status with clients, keeping them informed and engaged.

Monday.com might not be for you if:

• You’re on a Tight Budget: While Monday.com offers many features, there might be better choices than this if you’re on a tight budget. Its pricing is higher than other project management tools, making it less suitable for small businesses or startups with limited funds.
• You Prefer Simplicity Over Functionality: If you prefer straightforward, simple tools with limited features, Monday.com might feel overwhelming. It has a wide range of functionalities and customization options that require some time to learn and navigate.
• You Only Need Basic Task Management: If your needs are limited to basic task management, like creating to-do lists, Monday.com might be more than you need. In this case, more straightforward task management tools might serve you better.

What is Monday.com?

Monday.com is a team and project management tool that helps your team collaborate and get work done! It’s a platform where teams can create workflow using integrated apps in minutes to manage their projects, processes, and everyday work.

What is the key benefit of having a Monday.com?

The key benefit of Monday.com is its ability to offer a customizable and intuitive interface where teams can create their workflows, automate routine tasks, and gain transparency into the progress of various projects. It’s a versatile tool that democratizes the power of software, allowing organizations to build work management tools tailored to their needs quickly.

How does Monday.com work?

Monday.com provides a visual, grid-based interface where tasks are represented as colored blocks. These blocks can be moved, tagged, updated, and monitored, providing a clear overview of a project’s status.

Monday.com  comes with various customizable templates for different industries and use cases. It offers seamless integrations with popular tools like Google Drive, Slack, and Zoom.

How is it different from competitors?

Monday.com stands out from competitors through its high level of customization, extensive automation capabilities, and a strong emphasis on visual project management. Unlike many other project management tools, Monday.com doesn’t restrict you to a specific methodology – you can customize it to suit your team’s unique workflow.

Moreover, it’s designed as a Work OS, meaning it’s not just a project management tool but a platform that can run all aspects of work.

Reasons I Recommend Monday.com to Everyone

Monday.com has made a noticeable impact on how I manage projects and collaborate with teams. Having used this platform extensively, I am confident that it’s a game-changer in project management software. Let me dive into why:

#1) Intuitive User Interface

One of the things that often holds people back from adopting new tools is the steep learning curve. Monday.com combats this with an incredibly user-friendly interface. It’s designed so that even those who aren’t tech-savvy can get the hang of it quickly. This means less time fumbling around trying to understand the platform and more time getting actual work done.

A survey conducted by Monday.com among users showed that 89% found the platform easier to use than other project management software they had tried.

When I first started using Monday.com, I was prepared to spend hours learning the ropes. However, within the first 30 minutes, I had set up my first project, assigned tasks, and navigated the tool easily. The intuitive design is, without a doubt, one of its strongest features.

#2) Versatile Customization Options

Monday.com offers vast customization options, ensuring that the tool fits into your workflow, not vice versa. Whether in marketing, sales, finance, or any other field, you can tailor the boards and tasks to fit your needs.

Monday.com boasts a library of over 200 templates tailored for different industries and use cases. This extensive collection ensures that users aren’t starting from scratch and have a foundation that aligns with their sector’s norms.

As someone in digital marketing, I’ve always found it challenging to find tools that cater to my needs. With Monday.com, I could choose a marketing-centric template and then tweak it further to align with my unique campaigns. The tool was designed just for me.

#3) Effective Collaboration and Communication

With integrated communication features, Monday.com fosters a collaborative environment. It eliminates the need for endless email threads or third-party messaging apps. Instead, discussions, feedback, and updates can occur within the platform.

According to a report by Monday.com, teams using their platform noticed a 32% decrease in back-and-forth emails and a 27% increase in overall project completion speed.

The seamless communication within Monday.com has been a revelation. Previously, essential project discussions would get lost in email chains or messaging apps. All communication is attached directly to relevant tasks or projects, ensuring everyone is aligned and informed.

What You Might Not Like about Monday.com

#1) Overwhelming Platform

If I were a user, one of the challenges I might face with Monday.com is its initially overwhelming platform. Monday.com offers extensive features and high levels of customization, which can be a lot for beginners.

The benefit is that once you pass the learning curve, Monday.com’s comprehensive toolset can be a significant asset. However, this claim is backed up by various user reviews where customers have expressed initial confusion due to the platform’s complexity.

From a personal perspective, if I were a user, I would likely spend a significant amount of time in the beginning trying to understand how to utilize the tool’s features best. Once past this initial phase, the benefits of such a feature-rich tool could likely outweigh the early challenges.

#2) Pricing Structure

Another potential downside of Monday.com, if I were a user, could be its pricing structure. While it offers a wide range of features, these come at a cost, especially as you move up the tiered pricing structure to access more advanced tools.

The cost could deter smaller teams or startups working on a tight budget. This concern is echoed in various user reviews, where the price relative to other project management software is often mentioned.

As a user, the pricing may be steep, especially if I were part of a larger team or needed advanced features. Balancing the cost against the benefits would be essential in deciding whether to continue using the platform.

Monday.com Pricing

Monday.com offers a range of pricing options to cater to various user needs.

1. Free: This basic plan costs $0 and is free forever. It’s ideal for individuals looking to track their work and includes up to 2 seats. It’s also a free forever plan, allowing you to use it for a long time.
2. Basic: At $8 per seat/month, billed annually, this plan comes out to be $24 monthly. It allows you to manage all your team’s work in one place, making it a good fit for small teams starting with project management software. It also offers an unlimited free viewers feature.
3. Standard: This is the most popular plan and costs $10 per seat/month, billed annually, totaling $30 per month. It’s designed to facilitate collaboration and optimize work across teams.
4. Pro: Priced at $16 per seat/month, billed annually, this plan comes to $48 per month. It’s ideal for larger organizations or teams that need to streamline complex workflows at scale.
5. Enterprise Accounts: This account offers exclusive features tailored to your organization. The pricing details for the Enterprise plan need to be listed and require contacting Monday.com for a custom quote.

Monday.com: Key Features Breakdown

Monday.com is a robust work operating system that comes packed with features designed to streamline project management, foster collaboration, and boost productivity. Let’s break down the following key features:

Work Management Tools

The work management tools on Monday.com are a comprehensive suite of features designed to streamline the management and tracking of tasks and create unlimited projects and workflows. They include customizable boards for task management, time tracking capabilities, automation of routine tasks, and integration with other tools such as email, social media automation tools, and cloud storage services.

What sets the work management feature on Monday.com apart is its flexibility and adaptability. Unlike some platforms offering rigid, pre-set structures, Monday.com allows you to customize your workspaces to suit your needs. Whether managing a small team member project or overseeing multiple departments in a large organization, you can tailor your boards and workflows to match your requirements.

These tools have had a significant impact on my productivity and efficiency. The customizable boards allowed me to create a workflow that made sense for my specific projects, making it easier to keep track of tasks and deadlines.

The automations and integrations feature reduced my time on routine administrative tasks, freeing up more time for strategic planning and creative work. Additionally, integrating other tools meant that all my work could be managed from one central platform, reducing the need for switching between different applications and improving overall efficiency.

Automated Workflows

Automated Workflows in Monday.com let you automate routine tasks. You can set up automations and integrations for things like moving items when a status changes, sending notifications at specific times, or assigning tasks based on certain triggers.

The positioning of this feature as a time-saver sets it apart. It takes care of repetitive tasks, allowing teams to focus more on their work’s creative and strategic aspects.

If I were a user, the automated workflows could significantly enhance my productivity by reducing the time spent on mundane tasks. It could also minimize human error in task assignments and follow-ups, making project management smoother.

Visual Dashboards

Visual Dashboards in Monday.com provide a visual representation of your projects and tasks. It allows you to create charts, timelines, Kanban boards, and maps to view progress, track deadlines, and manage resources effectively.

Its special positioning lies in its ability to turn complex data into easily understandable visuals. This helps in quick decision-making and keeps everyone on the same page.

As a user, visual dashboards could offer me a clear, real-time overview of all project plans. It could help me identify bottlenecks, allocate resources efficiently, and ensure timely completion of tasks.

Third-Party Integrations

Integrations in Monday.com allow you to connect with tools you already use, like email, cloud storage space, and specialized software. It supports integration with Slack, Google Drive, Gmail, Jira, and more.

Its unique positioning lies in its ability to seamlessly blend into your existing software ecosystem, making the transition to Monday.com smooth and enhancing your productivity by bringing all tools under one roof.

As a user, the integration feature could make my work life easier by reducing the need to switch between different applications. It could streamline my workflow and improve team collaboration by keeping all information centralized.

Time Tracking

Time Tracking on Monday.com lets you monitor the time spent on each task. It includes a built-in timer that can be started when a task begins and paused or stopped when it is completed.

This tool helps you accurately account for how much time is spent on each task, facilitating better project planning and resource allocation.

As a user, the Time Tracking feature could be invaluable in gaining insights into productivity levels and identifying tasks that may require more time than initially estimated. This could further refine project timelines and better manage client expectations.

Document Management & File Storage

Document Management in Monday.com allows you to store, share, and collaborate on embedded documents within file storage on the platform. You can attach files to tasks, share them with team members, and add comments or notes.

Its special positioning lies in its ability to centralize all project-related documents, making it easy for team members to find and access the necessary information.

As a user, the Document Management feature could significantly streamline my workflow by eliminating the need to search through emails or separate storage space systems for project documents. It could also foster better collaboration as team members can easily share and discuss documents within the platform.

Customer Relationship Management

Customer Relationship Management (CRM) in Monday.com is a feature designed to help large and even small business owners manage and analyze customer interactions and data throughout the customer lifecycle. It allows users to streamline processes, track leads, nurture customer relationships, and measure sales performance in one place.

What makes Monday.com’s CRM special is its high level of customization and automation. You can create boards that reflect your sales funnel, customize them to suit your needs, and automate routine tasks to save time. This leaves you more time to focus on building relationships with your customers.

From my experience using this feature, it has significantly improved my ability to manage customer relationships. I found the visual layout of the CRM board extremely intuitive, making it easy to see where each lead or customer was in the sales process.

The CRM automation feature was also a significant time-saver, as I no longer needed to manually update each lead’s status or move them through the sales funnel. This allowed me to engage more with customers and prospects, ultimately improving customer satisfaction and increasing sales.

Collaboration Tools

Monday.com offers a suite of collaboration tools that facilitate communication and teamwork. These include real-time updates, in-app messaging, tagging, commenting, and the ability to share files directly within tasks.

This feature brings teams closer, regardless of their physical location. With these collaboration tools, Monday.com ensures all team members are aligned and working towards the same goals.

As a user, the Collaboration Tools could make team communication more efficient and transparent. They could reduce the need for endless email threads and ensure everyone is kept in the loop about project updates.

Advanced Reporting

Reporting on Monday.com allows you to generate detailed reports as you visualize projects. You can track progress, measure productivity, identify bottlenecks, and gain insights that can help improve future project planning.

The advanced report helps you turn raw data into actionable insights. With Monday.com’s reporting feature, you can make data-driven decisions that could significantly improve your team’s productivity and efficiency.

As a user, the Reporting feature could give me a clear understanding of my team’s performance. It could help me identify areas of improvement and make informed decisions to enhance our productivity.

Mobile App

Monday.com has a fully functional mobile app for iOS and Android devices. The mobile app mirrors the basic functionality of the web version, enabling you to manage your tasks and projects on the go.

The mobile app was built to provide flexibility and accessibility to its users. With the mobile app, you can stay connected with your team and keep track of your projects no matter where you are.

As a user, the Mobile App feature could ensure that I stay productive even when I’m away from my desk. It could allow me to manage my work from anywhere, anytime.

FAQs about Monday.com

How does Monday.com secure its users’ access?

Monday.com secures its users’ access through several methods, such as two-factor authentication and single sign-on. These complex features enhance the security of user data and protect against unauthorized access.

Is Monday.com customer’s data encrypted?

Monday.com offers a wide range of customer support options for its users. These include a comprehensive knowledge base, video tutorials, webinars, and a community forum for self-help. Any team member can contact the customer support team via email or live chat for direct assistance.

What kind of customer support does Monday.com offer?

Monday.com offers a wide range of customer support options for its users. These include a comprehensive knowledge base, video tutorials, webinars, and a community forum for self-help. A

Does Monday.com have a mobile app?

Yes, Monday.com has a fully functional mobile app for iOS and Android devices. The mobile app mirrors the functionality of the web version, enabling you to manage your tasks and projects on the go.

What is Monday.com’s free plan?

Monday.com offers a free plan with essential features like unlimited boards, over 200 customizable templates, and two-factor authentication. It’s designed for small teams or individuals wanting to try the platform before committing to a paid plan.

What are Monday WorkForms?

WorkForms in Monday.com allow you to gather information directly into your Monday.com boards. You can create custom forms and share them with anyone, even if they don’t have a Monday.com account. When someone fills out a form, the information is automatically added to your board.

Final Verdict – to Buy Monday.com or Not to Buy Monday.com?

After researching and using the tool, I highly recommend signing up for Monday.com! The platform stands out due to its user-friendly interface and versatile features that cater to businesses of all sizes.

 Its customizable dashboards, intuitive project management platforms, and the ability to create custom workflows make it an excellent resource for any team looking to streamline their work processes.

Monday.com provides a comprehensive solution for project management platform needs, with users praising its intuitiveness and responsiveness. Moreover, it has received an average rating of 4.7/5 from over 10,000 users on review platforms like G2 and TrustRadius, further attesting to its quality and reliability.

However, it’s worth noting that some users have found other project management software easier to use. Also, while it offers one of the best user experiences, it has its challenges. Despite these minor drawbacks, the overwhelmingly positive feedback and robust functionality make Monday.com a worthwhile investment!

If you’re looking for well-rounded project management software that delivers versatility, scalability, and affordability, then Monday.com is worth considering. It has proven to be a reliable tool for over 152,000 customers in over 200 countries, and it is the solution your team needs to stay on top of tasks and enhance productivity.

So, why wait? Give Monday.com a try today and experience the difference it can make in your project management platform endeavors. 

However, if you are considering alternatives, stay tuned for the next section of this Monday.com review.

Monday.com Alternatives

If $8 to $48 monthly seats are too much for you to stomach right now or you need a different solution, you might like one of these alternatives.

#1) ClickUp

ClickUp is a productivity platform offering document sharing, goals and reminders, process management, time tracking, and even resource management. It provides a more comprehensive suite of features than Monday.com, which could lead to a steeper learning curve for some users.

ClickUp is designed for businesses of all sizes, and it’s particularly useful for large teams that handle complex projects. It’s a robust platform that can accommodate a wide range of project management needs. However, its breadth of features can be overwhelming for small teams or simple projects.

#2) Notion

Notion is another solid alternative for Monday.com, offering a unique blend of notes, tasks, wikis, and databases. Notion allows more freedom in structuring your work, which can be a blessing for creative teams but may also lead to clarity with proper organization.

While Monday.com excels in structured project management and team collaboration, Notion is more of a blank canvas that teams can customize according to their needs.

This tool is perfect for teams or individuals needing a flexible workspace to adapt to various content and tasks. It’s less focused on project management than Monday.com. Still, its versatility makes it a powerful tool for knowledge management and team collaboration.

#3) Trello

Trello is a popular project management software offering a simpler, more visually oriented approach than Monday.com. It uses a Kanban-style board to track tasks and projects, which some users might find more intuitive and less overwhelming than the detailed dashboards of Monday.com.

However, while Trello’s minimalist design is one of its strengths, Monday.com offers different functionality and customization.

Trello is best suited for smaller teams or projects that require straightforward task tracking. It’s also an excellent choice for teams who value simplicity and visual management of tasks. The tool is simple and visually oriented with a drag-and-drop feature, making it an ideal choice for those who prefer an easy-to-use tool for organizing their tasks.

#4) Airtable

Airtable is a user-friendly project management tool that is rapidly gaining popularity in the business world. Many are turning to it as a more flexible and customizable alternative to Monday.com.

Airtable’s unique blend of spreadsheet-like functionality and database-like features allows for increased organization and collaboration within teams. Additionally, the platform’s ease of use allows for quick and seamless adoption by team members.

With the ability to create customized views and fields, Airtable offers unparalleled flexibility that can be tailored to fit the needs of any team or project. Overall, Airtable offers a solution that is both intuitive and customizable, making it a great alternative to Monday.com.

#5) Pipedrive

Pipedrive is a sales management platform designed to help businesses streamline their sales process. Unlike Monday, which is geared towards project management, Pipedrive is specifically designed for sales teams to effectively manage their deals and leads.

With its user-friendly interface and customizable pipeline view, Pipedrive allows businesses to track deals as they move through the sales funnel, visualize their sales process, and collaborate with team members. Pipedrive also offers a wide range of integrations and automation options, making it a powerful tool for businesses looking to optimize their sales process.

If you and your team prefer a CRM software tool for sales, try out Pipedrive. However, if you need a software solution to help you manage tasks, projects, and team members, opt for Monday.

#6) Smartsheet

Smartsheet is a project management tool that helps teams of all sizes efficiently manage their work processes. What sets Smartsheet apart from its competitors, like Monday, is its flexibility. 

Smartsheet allows users to create a custom workflow of their own design, whereas Monday has a more rigid design with limited customization options. Smartsheet also integrates with popular productivity applications like Microsoft Office 365 and Google G Suite, making it easy to collaborate across teams and platforms.

#7) Wrike

Wrike is a versatile tool designed for remote teams that offers comprehensive task management, time tracking, and collaboration features. The platform can help you streamline processes and increase productivity, making it a popular choice for businesses of all sizes.

On the other hand, Monday is a visual project management tool that focuses on team collaboration and project transparency. It provides a simple and intuitive interface that allows teams to have a clear overview of their projects and easily communicate with each other.

#7) Asana

Asana is known for its intuitive interface that allows users to organize tasks, assign due dates, and track progress all in one place. On the other hand, Monday.com offers a more visual approach, with customizable boards that can be used to manage anything from marketing campaigns to event planning.

Asana is better suited for teams that need a more detailed and structured approach to managing tasks. On the other hand, Monday.com is ideal for those who prefer a more visual representation of their projects. Ultimately, the choice between the two depends on the specific needs of each team.