Sunsama Review 2024: Best Productivity & Task Management Tool?

Have you ever felt like there are never enough hours in the day to get everything done?

As an entrepreneur or small business owner, some days like, no matter how hard you work, you still can’t cross everything off your never-ending to-do list.

We’ve all been there – juggling meetings, projects, emails, social media, and more; it’s a miracle any of us actually accomplish anything at all!

That’s why I’m always searching for apps and tools that promise to help me maximize my productivity.

Enter Sunsama, a task management app that makes big promises about helping you regain control of your schedule and work more efficiently.

But does it actually deliver on those lofty claims? For the past few years, I have put Sunsama to the test to see if this app had what it takes to truly change my workflow – or if it was just more broken promises from yet another “productivity hack.”

And today, it is my go-to app for helping me stay organized and get workj done!

Join me as I take a deep dive into all the features in this Sunsama review to determine if it deserves a spot on your home screen.

Sunsama Pros & Cons

Here’s how Sunsama can improve your daily planning process and task management, along with some potential drawbacks to consider.

Sunsama Pros

• Simple and user-friendly interface: Sunsama’s clean and minimalist design makes it easy to navigate and use without any prior training. Simply drag and drop tasks right onto your daily calendar and check off completed tasks when you are done!
• Manage your tasks and schedule with AI: Sunsama’s AI helps you prioritize your tasks based on their importance and deadlines, taking the guesswork out of planning your day. Also, Sunsama provides easy options for recurring tasks and subtasks.
• Incorporates time tracking: Keep track of how long you spend on each task to better understand your work and productivity habits and adjust as needed.
• Integrates with popular tools: Sunsama seamlessly integrates with other productivity tools like Google Calendar, Slack, ClickUp, and Notion, which allows you to have all your tasks and appointments in one place. 
• Available on several platforms: Sunsama is available on desktop, mobile, and tablet devices, ensuring you can access your tasks and schedule from anywhere.

Sunsama Cons

• Has limited customization options: While its simplicity is a pro for some users, others may find the lack of customization options limiting. For example, there are limited color schemes and layout options for your task lists.
• Does not have an offline mode: Sunsama is a cloud-based tool that requires an internet connection to access and update tasks. This may be inconvenient for users who frequently work in areas with poor or no internet connectivity.
• Limited free trial period: While Sunsama does offer a free trial, it is only available for 14 days to a month, and then you have to switch to the paid version. This may not be enough time for you to get into a groove using all the features of the tool.
• Not ideal for large teams: Sunsama is primarily designed for individual use, so it may not be the best option for larger teams or collaborative projects. Unlike other project management tools, It lacks solid features for team management and task delegation.

Quick Verdict – Is Sunsama Worth the Money?

After over a year of using Sunsama, it is definitely one of the best task-management tools out there!

Yes, it is worth subscribing to if you’re looking for a solid task management software tool to streamline your tasks, stay on top of meetings, and effectively plan your day!

Sunsama combines all your productivity apps into one place, making it a powerful app for managing your to-do list, tracking time spent working on tasks, and organizing your week. It seamlessly integrates with Google or Outlook Calendar, allowing you to time block quickly. This is why it is considered one of the best daily planner applications in the market.

While the subscription cost is pricing, it is worth it as Sunsame will help you focus on the right work items and save you time. You can manage your day much more efficiently by staying on top of your tasks and meetings.

It’s worth noting that while Sunsama works brilliantly for daily planning, it can be a bit less intuitive for larger-scale project planning. However, with its robust to-do list features and ability to track tasks, it still works well for managing smaller projects.

If you’re someone who juggles multiple business and personal tasks across different apps and wants to reclaim control over your time and productivity, Sunsama is the solution you need!

Give it a try and see the difference it can make in streamlining your work week!

Who is Sunsama for?

When it comes to productivity apps, they’re not one-size-fits-all. Sunsama shines for most but may not be the best fit for others.

You’ll love Sunsama if:

• You’re a busy professional juggling multiple tasks: If your work involves managing multiple projects or tasks simultaneously, Sunsama can be a lifesaver. Its ability to integrate all of your productivity tools into one platform can streamline your planning process and help you stay on top of everything.
• You rely heavily on Google or Outlook Calendar: Sunsama integrates seamlessly with your Google or Outlook account, making it an excellent choice if you already use these tools extensively. Then, you can manage your calendar and to-do list in one place.
• You’re part of a team that needs to coordinate tasks: Sunsama’s team features allow everyone to stay updated on each other’s tasks and progress. This can enhance collaboration and ensure that everyone is on the same page.

You won’t love Sunsama if:

• You prefer working offline: Sunsama requires an internet connection to access its full functionality. This could pose a challenge if you often work in locations with unreliable internet connections.
• You’re on a tight budget: Sunsama has a higher subscription cost and doesn’t offer a free version. While the benefits outweigh the cost for many, those on a tight budget may find this to be a deterrent.
• You prefer highly customizable interfaces: Sunsama’s interface is simple but offers limited customization options. If personalizing your workspace is important to you, you might find Sunsama somewhat restrictive.

What is Sunsama?

Sunsama is an innovative productivity tool that combines task management, calendar scheduling, and communication all in one platform. It aims to help you stay organized and focused on your priorities by providing a clear overview of your tasks and schedules.

What is the key benefit of having a Sunsama?

The key benefit of Sunsama is its ability to centralize all your productivity tools in one place. Sunsama integrates with your calendar, task managers, and other apps, creating a unified workspace for planning and managing tasks.

This feature allows you to streamline your workflow and significantly enhance your productivity by keeping track of everything you need to do in one spot.

How does Sunsama work?

Sunsama allows you to create to-do lists, schedule tasks, and collaborate with team members all in one place. Sunsama helps you prioritize tasks based on deadlines and importance so that you can focus on the most critical deep work tasks and complete work on time.

To use Sunsama, sign up for an account on their website. Then, connect your other apps to Sunsama and create tasks and projects. You can also use Sunsama’s built-in calendar feature to schedule tasks based on due dates and deadlines.

How is it different from competitors and all your productivity tools?

Unlike many competitor products, Sunsama offers a comprehensive solution that goes beyond simple tasks and time management. It’s designed as a daily planner for busy professionals, CEOs, managers, and leaders who have a lot on their plates.

While other apps focus on specific aspects of productivity, Sunsama combines them all, including your task list, emails, calendars, and task managers, with integrations with popular tools like Jira, Asana, Trello, Todoist, and Google Calendar!

Reasons I Recommend the Sunsama to Everyone

As a productivity enthusiast, I’ve tried and tested many tools. Still, Sunsama stands out to me for three reasons:

#1) Centralized Workspace

Sunsama brings all your tasks, calendar events, and notes into a single platform. This centralized workspace saves you from the hassle of toggling between different apps to manage your work.

It simplifies your workflow by providing a consolidated view of everything you need to do. This feature has been a game-changer for me as someone who juggles multiple projects at once.

#2) Seamless Integration with Other Tools, Especially Google and Outlook Calendars

Sunsama seamlessly integrates with other productivity tools! Whether you’re using Google Calendar, Jira, Trello, or Todoist, Sunsama can pull in data from these platforms and organize it in one place.

This integration has saved me countless hours I would have otherwise spent syncing data between different platforms.

#3) Enhanced Team Collaboration

Sunsama shines when it comes to team collaboration. Its shared task lists and progress-tracking features keep everyone on the same page, enhancing transparency and collaboration within the team.

As a project manager, this feature has made it easier for me to track each team member’s tasks and progress. The result? Better project management and improved team productivity.

What You Might Not Like About Sunsama

While Sunsama offers a variety of impressive features, there are a couple of aspects that you might not like about Sunsama:

#1) Learning Curve

Sunsama boasts various features, but getting acclimated may take time, especially if you are new to productivity tools or want something simpler. It took me a few days to get used to all the features, but the Sunsama videos and online guide were very useful when I needed help.

#2) Pricing

Sunsama is priced higher than your average productivity app. And while it offers a free trial, the monthly subscription fee can be a bit steep, especially if you are on a tight budget. After using the app for over a year, the value of the time saved has been totally worth the cost.

Sunsama Pricing

Sunsama offers a 2-week free trial of 14 days. Then, you can pay $20 billed monthly or $192 annually ($16 per month).

On the website, Sunsama provides a pricing manifesto for the app to explain their cost. Sunsama believes that the price should be based on the value created for users, so they do not offer a free version.

Overall, I am happy to support Sunsama, as it aims to provide a valuable service to its paying customers and build a sustainable business.

Sunsama: Key Features Breakdown

In this section, we will review the essential features of Sunsama and provide Susama hacks so you can implement the project management tool to make your business highly productive.

Daily Planning

Ready to take on the day with a calm and focused mind? Sunsama’s Daily Planner can help! It’s a guided planning process that automatically pops up at a chosen time or can be accessed with a click or shortcut.

Start your day by reflecting on the previous day’s achievements and unfinished tasks to gauge workload and priorities. Then, populate your day with tasks, meetings, and essential activities. You can shift non-essential tasks to another day or the backlog to avoid overcommitting.

Once organized, decide on a shutdown time and plan your task execution by time-blocking or using an ordered “Playlist Method.” Optionally, you can also engage in evening planning to prep for the next day’s activities.

Daily Shutdown

The daily shutdown helps you end your workday on time, view time tracking, celebrate your progress, and avoid burnout. The daily shutdown involves reviewing your daily progress, reflecting on your workday, and walking away from your work.

Also, you can access the shutdown routine on demand and disable it entirely in your account settings. Lastly, Sunsama helps provide a reminder with the “Done for the Day” screen.

Weekly Objectives

This feature helps you define your weekly priorities, especially for more complex tasks that span multiple days or involve several distinct tasks. To access these objectives, click the bullseye icon in the right-hand panel.

If you don’t complete an Objective in the week, extend it to the next week or postpone it for the near future. I recommend limiting the number of objectives and reviewing them during your weekly and daily planning rituals.

Weekly Planning & Review

Weekly planning helps you plan objectives for the upcoming week. In the app, you are prompted to plan on Monday mornings by default, but you can change it in the account settings. This ritual consists of first setting objectives and then journaling about the upcoming week.

The Weekly Review ritual gives you a sense of how you spend your time and whether you meet your objectives for the week. The weekly review consists of reviewing your objectives, reviewing work for the day, and reflecting on the past week.

Workspace View

The Workspace View, or Kanban View, in Sunsama, is the primary interface where you can access tasks, calendars, integrations, and focused views.

The left-hand selection panel lets you view calendars, teammates, channels, and the date range. Also, the center panel shows the task view or calendar view. Lastly, the right-hand panel displays various integrations and the following features:

• Backlog: Allows you to store tasks you want to do “someday.”
• Archive: Helps prevent task lists from getting cluttered with stale tasks that keep rolling over.
• Today View: Shows you today’s tasks and events in a simplified two-column view, which helps you focus on the necessary work for the day. 
• Focus Mode: Simplifies Sunsama into a focused and minimal view of the specific task you are currently working on.
• Focus Bar: Works in the background when in Focus Mode and can be easily repositioned on your desktop to maintain focus on your work.

Tasks & Timeboxing

The Daily Kanban consists of daily task columns with all your to-dos and meetings. The feature lets you lock a day into view, access the planning or reflection rituals, and add a new task.

Tasks can be reordered by dragging and dropping them around, and incomplete tasks will roll over into the next day at midnight. The timeboxing feature allows you to plan your day by dragging tasks from your lists to auto-schedule them onto your calendar app.

You can set a time estimate before adding a new task to your calendar to ensure the created calendar event has the correct duration. This helps me understand my workload and the timings between meetings on a given day.

FAQs about Sunsama

Is Sunsama Legit?

Yes, Sunsama is entirely legit and helps you spend time on the right things to become very productive.

Can I Use Sunsama On The Go?

Yes! Sunsama has mobile apps available for iOS and Android devices, allowing you to access your tasks and projects on the go. The mobile version of Sunsama offers all the same features as the web app or desktop version.

Is Sunsama Secure?

Sunsama uses enterprise-grade encryption to keep your data secure. That means all sensitive data, such as passwords, personal information, and company data, meet fundamental security guidelines and extra precautions beyond that.

Can I Collaborate With My Team On Sunsama and Use Our Google Calendar?

Yes, the app offers team collaboration features, including shared channels, tasks, and events, allowing you to stay organized and collaborate efficiently with your team.

Why Does Sunsama Not Offer a Free Plan?

Sunsama does not offer a free version due to the wrong incentives and the unsustainability of this business model. They believe higher prices create higher expectations and drive the development of a higher-quality product.

Final Verdict – to Buy Sunsama or Not to Buy Sunsama?

Based on my past year of using Sunsama, I strongly recommend it to everyone looking to supercharge their productivity and streamline their workflow!

The centralized workspace, seamless integrations, and unique features make Sunsama a standout in the crowded productivity tool market.

And while it has a slight learning curve and might seem expensive to some, its value outweighs these minor drawbacks.

So, are you ready to take your productivity to the next level? Give Sunsama a shot and see how it transforms your workday.

Of course, Sunsama isn’t for everyone. To help your research, check out these task management apps below.

Sunsama Alternatives: Other Task Management Apps

If $20 per month is too much for you to stomach right now or you need a different solution, you might like one of these alternatives.

#1) Motion

If you’re looking for a more automated alternative to Sunsama, Motion is the app for you! Like Sunsama, Motion allows you to manage projects and tasks, calendar events, and notes in one place.

However, it’s less feature-dense, making navigating easier for those who found Sunsama’s interface overwhelming.

Motion shines in that it uses AI to help you plan your day. Meanwhile, Sunsama, it is more on you to do your own planning.

#2) Akiflow

Akiflow is another worthy alternative to Sunsama, especially if you’re primarily interested in task management and calendar integration. It offers features such as task delegation, custom automation rules, and reminders to ensure your tasks don’t slip through the cracks.

However, Sunsama offers fewer features or integrations than Akiflow. Thus, Akiflow is an excellent choice for those looking for a simpler productivity tool than Sunsama.

#3) Todoist

Todoist is a popular task management app that could serve as a simpler, more straightforward alternative to Sunsama. While it doesn’t offer the same degree of integration with other apps, Todoist excels in simplicity and ease of use.

Its clean and intuitive interface makes it an excellent choice for those overwhelmed by Sunsama’s numerous features. Additionally, Todoist has a free plan that offers basic task management capabilities, making it a cost-effective alternative.

However, you’ll need to upgrade to a paid plan for advanced features like team collaboration or project tracking. If you’re an individual user looking for a simple and affordable task management tool, Todoist could be your go-to app.

#4) Notion

Notion is an all-in-one workspace that allows you to manage tasks, projects, and notes. It acts as a centralized platform for all your work needs. Geared towards individuals, teams, and businesses, Notion offers a variety of features, including templates, databases, and integrations. 

On the other hand, Sunsama is a task management application that helps you prioritize and plan your day. While Sunsama offers a simple, streamlined approach, Notion provides more robust organizational options.

The key difference between the two lies in the scope of what they offer. Notion is essentially an all-in-one workspace that can replace several tools, while Sunsama specifically focuses on day-to-day task management.

#5) TickTick

TickTick is a task management tool that allows users to create to-do lists, set reminders, and prioritize tasks. It is a great way to keep track of everything you need to get done in one place. 

One of the things that sets TickTick apart from other task management tools, such as Sunsama, is its robust customization options. Users can color-code tasks, set different priority levels, and even add sub-tasks and notes within each task.

This level of customization makes it easier to keep everything organized and easy to manage. Overall, TickTick is an excellent choice for anyone looking to get more organized and stay on top of their tasks.