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The 12 Best Email Management Tools In 2024

Ever feel like your inbox is a bit too much to handle?

Maybe you’ve found yourself digging through a mountain of unread emails, trying to find the important ones in the sea of personal messages and automated email marketing campaigns. It’s a common problem that leaves you feeling frustrated and unproductive.

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But what if I told you there’s an alternative? A way to relieve stress, control your inbox, and boost your productivity and potentially get more done? It’s time to regain control and sanity with email management tools.

I’ll show you my top 12 email management tools, which have features that will change your email game. Imagine being able to focus on what matters and less on email clutter.

Are you ready to get control of your email and your day? Now, let’s get started!

Best Overall Email Management Tool

Superhuman

Superhuman Logo

Best Free Email Management Tool

Gmail

Gmail Logo

Best for Inbox Organization

SaneBox

SaneBox Logo

What Are The Best Email Management Software Tools?

Now, let’s explore each email management tool that will transform your workday. I’ll explain its features, costs, and use cases so you can decide which is right for your business.

  1. Superhuman – Best Overall Email Management Tool
  2. Gmail – Best Free Email Management Tool
  3. SaneBox – Best Email Management Tool for Inbox Organization
  4. Front – Best Easy-to-Use Email Management Tool
  5. Spark – Best Collaborative Email Management Tool
  6. ProtonMail – Best Secure Email Management Tool
  7. Airmail – Best Email Management Tool for Mac Users
  8. ​​Hiver – Best Email Management Tool for Teams
  9. Microsoft Outlook – Best Email Management Tool for Enterprises
  10. Gsuite – Best Email Management Software for Startups
  11. Thunderbird – Best Open-Source Email Management Tool
  12. Boomerang – Best Email Management Tool for Scheduling Emails

1. Superhuman – Best Overall Email Management Tool

Superhuman: The Fastest Email Experience Ever Made

Overview

Superhuman is a premium email client that organizes and gets you more done. It reimagines email with a simple UI, speed, and efficiency. Superhuman’s social insights, cognitive analytics, and AI-powered triaging help you manage your emails and save time at work.

Key Benefits

  • Unbeatable speed: Instant sending, lightning-fast search, and a simplified UI to reduce distractions like email marketing campaigns.
  • AI triage: Superhuman’s AI categorizes emails by relevance, unsubscribes you from unwanted newsletters, and intelligently sorts emails.
  • Social insights: Learn important background info about your contacts, their jobs, social media handles, and last exchanged messages.
  • Reminders and receipts: Track when emails are opened and get alerts to follow up on important emails.
  • Many keyboard shortcuts: Learn Superhuman’s many shortcuts to navigate your inbox and compose emails.

Pricing

Superhuman Pricing Plans

Superhuman has a single plan that’s $30 per user per month, paid monthly. This plan includes all of Superhuman’s features, and individuals and small teams can have unlimited email accounts.

Pros

  • Unbeatable speed and efficiency
  • Strong AI for prioritization and triaging
  • Social insights for context
  • Invoices and alerts for follow-up
  • Many keyboard shortcuts for composing and navigating

Cons

  • Premium pricing may not be for everyone
  • Only for Gmail accounts
  • Steep learning curve
Superhuman: Best Overall Email Management Tool
Superhuman Logo

Superhuman is a premium email client with advanced features and a simple interface for professionals who want to manage their email better.

2. Gmail – Best Free Email Management Tool

Overview

Gmail: Secure business email, and so much more

Overview

The popular Google email service, Gmail, needs no introduction. It’s a versatile email tool for personal and commercial use. Gmail account users love it because of its simple interface, powerful search, and seamless integration with other Google services.

Key Benefits

  • Smart Compose: This AI-powered feature helps you compose emails faster by suggesting words and sentences as you type.
  • Smart Reply: Reply to emails quickly by getting recommended answers specific to the message content.
  • Nudges: Receive gentle reminders to respond to or follow up on emails that may have slipped through the cracks.
  • Send emails in “confidential mode” with an expiration date or need extra verification for security.
  • Labels and filters: Easily categorize and prioritize emails in your inbox with custom labels and filters.

Pricing

Gmail Pricing Plans

Gmail’s basic service is free, with plenty of storage and all core features. For businesses and individuals who need more storage or advanced features, Google Workspace plans start at $5.40 per user per month.

Pros

  • Free with lots of storage
  • Simple and easy to use
  • Powerful search feature
  • Integrates with other Google services
  • Smart Compose and Smart Reply for composing emails

Cons

  • Ads in the free version can be annoying for some Gmail users
  • Limited customization options compared to dedicated email clients
  • Advanced features require a paid Google Workspace subscription
Gmail: Best Free Email Management Tool
Gmail Logo

Gmail is a free email platform with powerful features, seamless Google service integration and scalable Google Workspace plans for advanced needs.

3. SaneBox – Best Email Management Tool for Inbox Organization

SaneBox: Get rid of Inbox Clutter

Overview

If your email looks like a dumpster, SaneBox is your digital waste disposal team. Email organization software with AI is like having a personal assistant for organizing and sorting emails.

Important emails are kept out of the mix as SaneBox learns your habits and automatically organizes your inbox into sections. Say goodbye to long scrolling and hello to an organized and streamlined inbox with SaneBox.

Key Benefits

  • Smart Filter: SaneBox’s AI learns your email habits to filter smartly, automatically categorizing incoming emails into folders like “SaneNews” for subscriptions and newsletters and “SaneLater” for less important emails.
  • One-click Unsubscribe: Unsubscribe from unwanted newsletters and commercial emails with a single click.
  • Reminders and Follow-Up: Get reminded to follow up on important emails or tasks that need your attention.
  • SaneBlackHole: Forward undesired emails to SaneBlackHole to permanently delete them and make sure they never show up in your inbox again.
  • Do Not Disturb: Stop incoming emails to focus on work or take a break without interruptions.

Pricing

SaneBox Pricing Plans

SaneBox has various plans to choose from. The “Snack” plan starts at $3.49 per month and includes basic features like smart filtering and one-click unsubscribe, depending on your settings. It also has Lunch and Dinner plans.

Pros

  • Intelligent filtering and prioritization
  • Easy unsubscribe and SaneBlackHole
  • Reminders and follow-up
  • Do Not Disturb for focused work

Cons

  • AI might miscategorize emails initially
  • Limited free trial
  • Advanced features require higher-tier plans
SaneBox: Best Email Management Tool for Inbox Organization
SaneBox Logo

SaneBox cleans up your inbox, surfaces important emails, and saves you time by helping you manage email overload.

4. Front – Best Easy-to-Use Email Management Tool

Front: The Platform for exceptional customer service at scale

Overview

Front transforms team email communication. It’s a collaborative workspace where you can distribute emails to teammates, manage shared inboxes, and collaborate on replies in real-time. Front integrates with Trello, Slack, and Asana to centralize your communication needs.

Key Benefits

  • Shared Inboxes: Work with your team on sales, customer inquiries, services, and other shared email accounts.
  • Internal Discussions: You can have private email discussions with colleagues inside the email thread, so you don’t need other means of contact.
  • Email Assignments: Assign emails to team members and track their replies to ensure timely responses.
  • Automation: Automate business and repetitive tasks like sending pre-written emails, sending replies, or setting up rules to improve workflow.
  • Analytics: Use information on email traffic, response times, and customer satisfaction to gain insights into your team’s performance.

Pricing

Front Pricing Plans

Front has different pricing tiers for teams of all sizes. The “Starter” plan is for small teams and starts at $29 per person per month for up to 10 seats.

Pros

  • Easy to use and set up
  • Streamlines collaboration and communication
  • Robust automation and analytics
  • Integrates with other business tools

Cons

  • Expensive for larger teams
  • Some features are redundant for individual users
  • Steep learning curve for advanced features
Front: Best Easy-to-Use Email Management Tool
Front Logo

Front simplifies team email collaboration and productivity through a user-friendly interface, shared inboxes, and internal discussions, so it’s a must-have for email management.

5. Spark – Best Collaborative Email Management Tool

Spark: Smart. Focused. Email

Overview

Spark is an email client for individuals and teams to work together. It combines personal and shared inboxes to boost productivity and team collaboration.

Spark simplifies processes and encourages collaboration so you can manage your email and work better with colleagues.

Key Benefits

  • Shared Drafts: Work together on email drafts with your team in real-time to have consistent business-like communication.
  • Shared Inboxes: Assign discussions to team members, track progress, and manage emails for team collaboration.
  • Email Delegation: Assign emails to colleagues with specific instructions and due dates so assignments are completed on time.
  • Comments and Mentions: Add private comments and directly tag team members in email threads for easy communication and clarity.
  • Create Email Templates: Create and store reusable email templates to respond to emails faster and more consistently.

Pricing

Spark Pricing Plans

Spark has a free plan for individual use with limited features. The Premium plan for teams starts at $4.99 per user per month, billed monthly.

Pros

  • Seamless email and draft collaboration
  • Shared inboxes for teamwork
  • Email delegation and project management
  • Private comments and mentions for clarity
  • Email templates for faster responses

Cons

  • Limited features in the free plan
  • Overwhelming for individual users
  • Some advanced features require Premium plan
Spark: Best Collaborative Email Management Tool
Spark Logo

Spark simplifies team email with delegation, shared inboxes, and collaboration features so it’s perfect for companies looking for a team-oriented email management tool.

6. ProtonMail – Best Secure Email Management Tool

ProtonMail: Secure email that protects your privacy

Overview

ProtonMail is the top choice for security and privacy. Its end-to-end encryption means only you and the person you’re sending the email to can read it.

Key Benefits

  • End-to-end encryption: ProtonMail’s strong encryption methods keep your emails private and can’t be read by anyone who isn’t supposed to.
  • Zero-access encryption means that not even ProtonMail can read your emails. This gives you even more privacy and security.
  • Open-source code: Because ProtonMail is open, its security can be checked and audited by third parties.
  • Self-destructing emails: You can add an extra layer of security to private information by sending emails that delete themselves after a certain amount of time.
  • Keep friends safe: End-to-end encryption lets you manage your friends safely, keep their info safe from prying eyes.

Pricing

Pricing Plans for ProtonMail

ProtonMail has a free plan with basic features and limited storage. The “Mail Plus” plan for individual users starts at $4.99 per month, billed monthly.

Pros

  • Uncompromising on privacy and security
  • End-to-end and zero-access encryption
  • Open-source code
  • Self-destructing emails
  • Secure contact management

Cons

  • Free plan has limited features and storage
  • Interface not as user friendly as other email clients
  • Some advanced features require paid plan
ProtonMail: Best Secure Email Management Tool
ProtonMail Logo

ProtonMail is a secure and private email service with strong security features. It is good for sensitive information despite the free plan limitations.

7. Airmail – Best Email Management Tool for Mac Users

Airmail: Lightning Fast Mail Client

Overview

Mac users looking for beautiful and efficient email software should try Airmail. Airmail is designed for Apple devices, connects to macOS, and has a clean UI. It also has custom actions, a unified inbox for multiple accounts, and advanced productivity integrations.

Key Benefits

  • One and Unified Inbox: Combine all your email accounts into one inbox for easier management.
  • Customizable Actions: Archive, delete, flag, and snooze emails to fit your workflow with Airmail.
  • Smart Folders: Auto-filter and categorize emails based on your criteria, keep important messages at hand.
  • Interactive Notifications: Respond to emails from notifications without opening the app, save time.
  • Third-Party Integrations: Integrate Airmail with Todoist, Trello, and Evernote for project management and note-taking.

Pricing

Airmail Pro Subscription

Airmail has a free plan with limited features. To unlock Airmail’s full potential you can upgrade to Pro plan, starting at $2.99 per month.

Pros

  • Aesthetic and clean design for Mac users
  • Unified inbox for multiple accounts
  • Customizable actions and smart folders
  • Interactive notifications
  • Many third-party integrations

Cons

  • Limited features in free plan
  • Pro plan required to access all features
  • Learning curve for advanced features
Airmail: Best Email Management Tool for Mac Users
Airmail Logo

Airmail is a feature-rich email client for Mac that improves the user experience with many features, custom actions, and seamless Apple ecosystem integration.

8. ​​Hiver – Best Email Management Tool for Teams

Hiver: Uncompplicate Email Management and Support from your inbox

Overview

If your team is struggling to manage a large volume of emails, Hiver is here to save you. Built into Gmail, Hiver turns your inbox into a collaboration machine.

It allows you to assign emails to team members, track their progress, and collaborate on real-time replies. Hiver eliminates the need for CCs and forwards, so everyone is on the same page, and no email falls through the cracks.

Key Benefits

  • Shared Inboxes: Use shared email addresses like info@ or support@ to collaborate with your team.
  • Assign emails to team members, track their progress, and make sure they answer promptly.
  • Collision Detection: Alert teammates when someone is already working on an email to avoid duplicate answers.
  • Internal Notes: Attach private notes to emails to provide context and teamwork without clogging the recipient’s inbox.
  • Analytics and Reporting: Get insights on team workload, email performance, and response times.

Pricing

Hiver Pricing Plans

Hiver has plans for teams of all sizes. The “Lite” plan is perfect for small teams and starts at $24 per user per month for up to 10 users.

Pros

  • Seamless integration with Gmail
  • Simplifies collaboration and communication
  • Prevents duplicate work and accountability
  • Commendable analytics and reporting

Cons

  • Some advanced features require higher plans
  • Learning curve for teams moving from traditional email clients
  • Limited customization compared to standalone tools
Hiver: Best Email Management Tool for Teams
Hiver Logo

Hiver makes email management simple, collaborative, and analytics-driven to save teams from being overwhelmed by email and boost productivity.

9. Microsoft Outlook – Best Email Management Tool for Enterprises

Microsoft Outlook: Outlook for everyday email and calendars

Overview

The Microsoft universe relies on Outlook, a feature-rich email client with seamless integration. Outlook manages emails, calendars, contacts, and tasks for individuals and businesses for automated workflows.

Key Benefits

  • Integrated Calendar: Schedule meetings, appointments, and events in Outlook.
  • Inbox Focus: Outlook prioritizes important emails so your inbox remains clean and focused.
  • Rules and Alerts: Automate email sorting, flagging, and automated responses to boost productivity.
  • Microsoft Teams Integration: Work with colleagues in Outlook using Microsoft Teams.
  • Search: Search emails, contacts, and attachments using advanced search.

Pricing

Microsoft Outlook Pricing Plans

Outlook is part of Microsoft 365 plans. The “Microsoft 365 Business Basic” plan starts at $1.99 per user per month and includes Outlook and other Microsoft apps and services.

Pros

  • Feature-rich for email management
  • Integrated calendar, tasks, and contacts
  • Focused inbox and customizable rules
  • Seamless integration with Microsoft Teams and other Microsoft products
  • Advanced search functionality

Cons

  • Interface can be overwhelming for some
  • Steep learning curve to master all features
  • Advanced features require Microsoft 365 subscription
Microsoft Outlook: Best Email Management Tool for Enterprises
Microsoft Outlook Logo

Outlook is a feature-rich, integrated email solution with lots of functionality and seamless integration with other Microsoft products for businesses of all sizes.

10. Google Workspace (formerly G Suite) – Best Email Management Software for Startups

Google Workspace: Create, connect, and collaborate with the power of AI

Overview

Google Workspace (formerly G Suite) is more than email. It’s a full productivity and collaboration suite for businesses of all sizes.

The flexible and affordable Google Workspace for startups grows with your business. Its cloud-based architecture lets you access emails, documents, and calendars from anywhere, perfect for remote or mobile teams.

Key Benefits

  • Professional Email: Use your domain name to create email addresses like [email address removed].
  • Cloud Storage: Email, document, and file storage in the cloud, accessible from anywhere.
  • Collaboration Tools: Real-time document, spreadsheet, and presentation collaboration to improve teamwork and productivity.
  • Video Meeting: Face-to-face video conferencing with customers and colleagues using Google Meet to communicate and collaborate.
  • Security and Reliability: Google Workspace protects against spam, phishing, and malware

Pricing

Google Workspace Pricing Plans

Google Workspace has plans for different business needs. The “Business Starter” plan is perfect for startups and starts at $5.40 per user per month.

Pros

  • Affordable for startups
  • Grows with your business
  • Full productivity and collaboration suite
  • Cloud-based infrastructure
  • Easy to set up

Cons

  • Limited customization compared to some other email clients
  • Steep learning curve to master all features
  • Customer support teams are not as responsive as some other providers
Google Workspace: Best Email Management Software for Startups
Google Workspace Logo

Google Workspace is a full productivity and collaboration suite that provides scalable, secure, and affordable solutions for businesses of all sizes, accessible from anywhere.

11. Thunderbird – Best Open-Source Email Management Tool

Thunderbird: Free Your Inbox

Overview

Mozilla’s Thunderbird is a free, customizable email client and an open-source classic. It offers extensive functionality for managing multiple email accounts, organizing messages, and securing email.

Thunderbird attracts techy people and organizations looking for a cost-effective and configurable email service with add-ons.

Key Benefits

  • Multiple Accounts: Manage multiple email accounts from one interface.
  • Tabbed Email: Organize your workflow by seeing many emails simultaneously in different tabs.
  • Robust Search: Use advanced search to find specific emails, contacts, or attachments.
  • Message Filtering: Use custom filters to sort and categorize incoming emails automatically.
  • Additional Help: Extend Thunderbird with many add-ons, including task management, encryption, and calendar integration.

Pricing

Thunderbird is free and feature-rich with no hidden costs,

Pros

  • Free and open-source software
  • Highly customizable with many add-ons
  • Robust search and filtering
  • Tabbed email for multitasking
  • Strong privacy and security

Cons

  • Interface may look old to some
  • Steep learning curve for non-techy people
  • Limited mobile app functionality compared to some others
Thunderbird: Best Open-Source Email Management Tool
Thunderbird Logo

Thunderbird is flexible, free, and open-source. Its search, functionality, and add-on support make it attractive to people and businesses. Thunderbird is an affordable and customizable email client.

12. Boomerang – Best Email Management Tool for Scheduling Emails

Boomerang: More time for what matters, Building everyday productivity for everyone.

Overview

Boomerang is your email timing and visibility superpower. It works with Gmail and Outlook to schedule your emails for maximum impact. Boomerang’s read receipts, reminders, and response tracking give you email insight.

Key Benefits

  • Email Scheduling: Send emails at a later time or date so recipients see your messages when they are most likely to respond.
  • Inbox Pause: Temporarily pause incoming emails so you can focus and be productive.
  • Read Receipts: Monitor when recipients read your emails and get notified when they take action.
  • Set reminders on important emails that haven’t been replied to.
  • Response Tracking: Get stats on open rates, click-through rates, and response times to see how your emails perform.

Pricing

Boomerang Pricing Plans

Boomerang has a free plan with limited features. To get the full Boomerang experience, upgrade to the “Personal” plan for $4.99/month.

Pros

  • Simple and easy to use
  • Robust email scheduling and reminders
  • Read receipts and response tracking
  • Inbox Pause for focused work

Cons

  • Limited features in the free plan
  • Too much for those who like a minimal email experience
  • Some features overlap with other email management tools
Boomerang: Best Email Management Tool for Scheduling Emails
Boomerang Logo

Boomerang helps with email timing and efficiency by managing your inbox and scheduling messages for maximum impact, communication, and insight.

What is an Email Management Tool?

The right email management software optimizes email communication for efficiency and effectiveness. It consolidates emails and simplifies tasks and processes.

Automation can filter emails into categories, prioritize important messages, and unsubscribe from unwanted newsletters. Teams can manage shared inboxes, assign tasks, and collaborate on replies with collaborative features.

An email management system gives you back your inbox. These tools free up time to focus on strategic goals and grow your business by automating tasks, organizing, and collaborating. Whether you have a small or big business, an email management app can boost productivity and collaboration.

How Can Email Management Solutions Benefit You?

The 12 Best Email Management Tools In 2024

Email management tools can change your business. They simplify workflow and communication. Imagine saving hours a week on inbox scanning. You can use that time to grow your business, serve customers, or relax.

It’s more than time savings. Email management tools let you communicate more proactively. You can schedule personal emails for best delivery, automate follow-ups, and track email performance. That level of control and visibility can boost communication and business results.

These tools also work for teams. Shared inboxes, task assignments, and real-time communication mean your team can work seamlessly, no email is missed, and every customer gets fast and personalized attention. Buying an email management tool boosts productivity, communication, and results.

What Features Should You Look For In Email Management Tools?

Choose a business email management solution that meets your needs and goals. A good one lets you categorize emails, prioritize important ones, and block distractions.

Look for smart filtering, labels, and a separate folder to automate and save time. Advanced search to find emails and attachments quickly. Teams can be more productive and communicate with shared inboxes, task assignments, and real-time email collaboration.

Also, check the automation and integrations. Auto-responders, preset replies and email sequences can simplify your life. Integration with CRM and project management tools can streamline processes. By looking into these, we can help you choose an email management tool that helps you manage your inbox, boost productivity and meet your communication goals.

Buyers Guide: How We Conducted Our Research

We researched the top business email management tools in 2024. We looked into many factors to make our recommendations work for you.

We looked into:

  1. Price: We compared the cost to value and budget options.
  2. Features: We looked into organizing, automation, collaboration, and integration features.
  3. User Experience: We evaluated the tool’s intuitiveness, learning curve, and workflow.
  4. Support Teams: We checked availability and quality to ensure you can get help when needed.
  5. Reviews and Ratings: We checked review sites and asked real users about the pros and cons of each tool.

We’ve picked the 12 best email management tools based on our research, user feedback, and expert recommendations. We hope this list helps you find the right tool to change your email and boost your productivity.

Final Thoughts on Email Management Software

Best Overall Email Management Tool

Superhuman

Superhuman Logo

Best Free Email Management Tool

Gmail

Gmail Logo

Best for Inbox Organization

SaneBox

SaneBox Logo

There are too many options to choose from.

With this guide, you can make an informed business decision. The right tool for your business depends on your needs and goals: speed, security, or teamwork.

Each tool in this guide has its own benefits and uses, so you should consider your business needs and each option’s pros and cons.

With the right email management tool, you can regain control of your inbox, simplify communication, and boost team productivity!

Frequently Asked Questions (FAQs)

What’s the difference between an email client and an email management tool?

An email client is a program you use to access and send emails (like Gmail or Outlook). An email management tool is separate software that integrates with your existing email client and adds features to help you categorize, prioritize, and streamline your email workflow.

Do I need a separate email management tool if I already use Gmail or Outlook?

Gmail and Outlook have basic organization features, but a dedicated email management tool can boost productivity. These tools have advanced features like AI-powered sorting, automation, collaboration, and analytics not found in standard email clients.

Can I integrate my email management tool with other business software?

Many email management tools have integrations with other business apps like CRM systems, project management tools, and calendar apps. This makes the workflow more seamless, and you don’t have to switch between different apps.

Will an email management tool slow down my email client?

Most email management tools are lightweight and won’t slow down your email client. Some tools can even speed up your email client by automating tasks and workflows.

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