Clockify vs Toggl: Which Time Tracking Tool is Better?

Where does the time go? As freelancers, small business owners, or remote employees, tracking how we spend each workday can be a constant struggle.

Without proper time tracking, it’s easy to lose sight of where our focus should be and end up overworking some tasks while neglecting others.

That’s where productivity tools like Clockify and Toggl come in – they help you understand precisely how you’re using your time to maximize efficiency and get more of the right work done. 

In this post, I do a detailed comparison of the key features of Clockify and Toggl to help you determine the best time-tracking solution for your work style and needs.

By learning how these popular apps approach timeboxing and time tracking differently, you’ll be empowered to choose the software that fits your workflow like a glove.

Brief Overview: Clockify vs Toggl

First, I’ll give you a quick overview of Clockify and Toggl:

Clockify

Clockify is a free timesheet and time-tracking app for teams of all sizes. It allows you to track billable hours across projects, calculate payroll, and bill clients. It’s web-based, with mobile and desktop apps available, making it accessible from anywhere.

Key Selling Points:

• Unlimited users, projects, and tasks for free
• Simple, intuitive user interface for ease of use
• Detailed reporting and timesheet approvals
• Integrations with popular project management tools
• Available on web, desktop, and mobile platforms

Toggl Track

Toggl Track is a user-friendly time-tracking tool that offers insight into your productivity. With one-click timers, Toggl Track simplifies the process of timing tasks while providing reports that help you understand how your time is spent.

Key Selling Points:

• One-click time tracking with a simple interface
• Powerful reporting tools for analyzing productivity
• Project and team management features
• Integrations with over 100 apps and tools
• Available for desktop, web, and mobile use

Quick Verdict: Clockify vs Toggl

Clockify offers an extensive array of features without cost, making it ideal for startups and large enterprises. Its user-friendly interface ensures that you can start tracking time with minimal setup.

The platform’s capability to handle unlimited users, projects, and tasks for free is particularly valuable for growing teams. Moreover, Clockify’s detailed reporting and timesheet approvals streamline project management and payroll processes, while integrations with numerous other tools enhance its versatility.

Toggl Track’s one-click timers and intuitive design make it a standout choice for those prioritizing swift and straightforward time tracking. The depth of its reporting tools allows you to dissect your productivity trends, helping you make informed decisions to boost efficiency.

Moreover, Toggl’s adaptability across various platforms ensures you can track time wherever your work takes you, making it a solid pick for freelancers and remote teams.

Product Overview: Clockify vs Toggl

What is it?

Clockify is a comprehensive time tracker and timesheet app that effortlessly tracks hours across projects. It’s designed for individual freelancers and teams looking for an efficient way to monitor work hours and productivity.

Toggl is a user-friendly time-tracking tool that emphasizes simplicity and effectiveness. With its one-click timers and insightful reports, it’s tailored for anyone from solo freelancers to large enterprises needing to track time spent on various tasks and projects.

Who is it for?

Clockify is perfect for teams of all sizes, especially those looking for a cost-effective solution without sacrificing feature depth. Its robust reporting and project management tools make it ideal for businesses wanting detailed insights into their operations.

Toggl is great for individuals and teams prioritizing ease of use and quick setup over extensive customization. Its intuitive design and powerful analytics appeal to users seeking straightforward automatic time tracking with a minimal learning curve.

What makes it special?

Clockify sets itself apart with its unlimited users and projects at no cost, making it uniquely positioned for growing teams and businesses on a budget. Its extensive reporting features and team management capabilities provide a comprehensive overview of productivity and project progress.

Toggl distinguishes itself through its focus on simplicity combined with powerful insights. The ability to start tracking with just one click, alongside automated background tracking, ensures that maintaining accurate time records is as effortless as possible.

What does it do?

Clockify offers various functionalities, from simple time tracking to detailed reports, project management, and team collaboration features. It lets you keep tabs on every aspect of your team’s work, ensuring nothing slips through the cracks.

Toggl streamlines the time-tracking process with features like one-click timers, automatic detection of idle time, and detailed reports that provide insights into time spent. It simplifies tracking time across different projects and tasks, making it easier to analyze productivity and make informed decisions.

Quick Comparison: Clockify vs Toggl

Key Features	Clockify	Toggl
#1) Pricing	Winner
#2) Free Plan	Winner
#3) Design & Functionality	Winner
#4) Time Tracking Tools		Winner
#5) Project Management Tools	Winner
#6) Team Management		Winner
#7) Reporting		Winner
#8) Productivity Tools		Winner
#9) Integrations		Winner
#10) AI & Automation		Winner
Overall		Winner

Feature Comparison: Clockify vs Toggl

Let’s compare the features of these time-tracking software so you can make the right decision for your business.

#1) Pricing

Clockify offers a basic starting plan that costs $4.99 per user per month when billed annually and a bit more if paid monthly. This pricing structure makes it accessible for teams and individuals looking for a budget-friendly option without compromising essential time-tracking features.

Toggl Track’s Starter package is priced at $10 per user per month, aimed at small teams that need efficient time tracking without the complexity of extensive management tools. While priced higher than Clockify’s basic offering, Toggl Track focuses on simplicity and speed for teams ready to invest more for streamlined functionality.

Given the price sensitivity in choosing software tools, especially for freelancers and small businesses, Clockify is the better option for those looking to maximize their budget. Its lower entry price, combined with a robust suite of features, provides significant value.

Verdict: Clockify is the more budget-friendly option for pricing, offering substantial savings for teams and individuals alike.

#2) Free Plan

Clockify’s free plan offers unlimited projects, team members, and basic reporting. It’s a robust offering to track time without spending a penny.

Toggl Track, on the other hand, provides a free version designed for solo use or small teams. It focuses on basic time tracking and reporting capabilities. It’s user-friendly and effective, but when your team starts to grow, you’ll need more from the tool.

If you require team-based time tracking or desire more detailed reporting capabilities, Clockify’s free plan provides significantly more flexibility. Toggl Track’s free plan is what you need for solo users or small teams with simple needs.

Verdict: Clockify delivers greater functionality for free plans.

#3) Design & Functionality

Clockify offers a range of features, giving you plenty of control over tracking time and analyzing your data. Its interface can feel more complex, especially if you want to use in-depth reports and project management tools.

Toggl Track takes a “less is more” approach. It’s incredibly simple to start and stop timers, and the overall design feels clean and distraction-free.  This makes it a breeze to learn and use daily.

In assessing both, Clockify stands out for its free plan’s inclusivity and scale. It accommodates unlimited users and projects, which is a rare find at no cost. Toggl Track’s free plan is commendable, but when you need extensive priority support without financial commitment, Clockify leads the way.

Verdict: Clockify offers more value for the design and functionality, mainly if you aim to engage a larger team or manage multiple projects without investing in a premium plan.

#4) Time Tracking Tools

Clockify provides various time-tracking options to suit your workflow, including manual time entries, a stopwatch feature, and the ability to track time against specific tasks and projects. This flexibility ensures that you can capture every moment of your work accurately, regardless of how you prefer to operate.

Toggl Track emphasizes ease of use in its time tracking tools, offering a straightforward timer and the option for manual time entry. Its user-friendly interface ensures that you can start tracking with just a click, focusing on reducing any barriers to recording your time effectively and efficiently.

When you weigh both merits, you will find that Toggl Track offers a smoother experience, particularly if you appreciate a clean, intuitive design that makes time tracking as simple as possible. Clockify provides more granularity and options, which is excellent if you need that level of detail, but Toggl excels in getting you to track time without any fuss.

Verdict: For time tracking tools, Toggl Track is your go-to for a hassle-free and streamlined approach. It ensures you spend less time managing your tools and more time focusing on your work.

#5) Project Management Tools

Clockify extends beyond time tracking with its project management tools, enabling you to create projects, set budgets, and assign tasks to your team. This integration allows for a seamless transition from time tracking to managing project progress, ensuring that everything stays on track and within budget.

Toggl Track also includes project management features but strongly emphasizes tracking. While you can set up projects and assign tasks, its capabilities are more focused on ensuring time spent on each project is accurately captured and analyzed rather than managing the finer details of project progress.

Clockify has a slight edge in evaluating both regarding the breadth of project management features, particularly if you’re looking for an all-in-one solution that combines time tracking with detailed project oversight. However, if you prefer straightforward, easy-to-use tools, Toggl Track’s approach will work better for you.

Verdict: Clockify provides a more robust suite of project management tools, making it the better choice if you need comprehensive project tracking and management capabilities.

#6) Team Management

Clockify provides a robust platform for team management, including the option to add unlimited team members and customize roles and permissions. This setup is excellent for keeping tabs on various projects and ensuring everyone knows their responsibilities. It’s mainly geared towards managing large teams where detailed control over each member’s access and tasks is crucial.

Toggl Track, on the other hand, balances functionality with simplicity in its approach to team management. It streamlines the process of adding team members and monitoring ongoing work, offering a user-friendly interface that makes it easy to get an overview of who is doing what in real time. Through its intuitive design, Toggl Track focuses on enhancing team collaboration and efficiency, making it less about micromanagement and more about empowering team members.

Regarding team management, Toggl Track is the better choice for teams that value simplicity, ease of use, and the ability to quickly adapt to changes without getting bogged down in too many details. Its blend of straightforward functionality and user-centered design makes it ideal for teams of all sizes looking to streamline their workflow and foster a collaborative environment.

Verdict: For team management, Toggl Track takes the lead for its focus on simplicity, ease of use, and fostering efficient team collaboration.

#7) Reporting

Clockify provides comprehensive reporting features that allow you to generate detailed reports on time spent across different projects, tasks, and team members. These reports are customizable, enabling you to filter data according to your specific needs and preferences, thereby offering insights that can help improve productivity and efficiency.

Toggl Track also offers robust reporting tools, focusing on simplicity and ease of understanding. You can quickly create reports to analyze time usage, productivity, and project progress, and these can be easily shared with team members or clients. Toggl’s interface ensures you can access the necessary data without unnecessary complexity.

Although Clockify provides extensive reporting capabilities, Toggl Track wins in this comparison due to its commitment to simplicity, speed, and comprehension. It recognizes that while depth is valuable, the ability to access and interpret key information rapidly can significantly enhance your productivity and effectiveness.

Verdict:  For reporting, Toggl Track is the recommended choice, especially if you value straightforward, insightful, and quickly accessible reports that directly inform your time management and project planning strategies.

#8) Productivity Tools

Clockify tracks your time and comes equipped with productivity tools such as setting reminders, creating tasks, and utilizing the Pomodoro timer. These features help you stay focused and increase efficiency throughout your workday. The platform aims to be a holistic solution for time management and productivity enhancement.

Toggl Track, on the other hand, focuses on integrating a wide range of tools to boost productivity. While it may not have as many built-in productivity features as Clockify, its strength lies in seamless integration with project management, calendar, and communication tools. This approach allows you to streamline your workflow by connecting Toggl Track with your existing tools.

Toggl Track distinguishes itself with intuitive features geared toward modern work habits. These tools support a holistic approach to managing your time and tasks, making staying productive and keeping your work on course easier.

Verdict: Toggl Track is the recommended choice for productivity tools because of its innovative and user-friendly approach. It helps you enhance your productivity in a natural and empowering way.

#9) Integrations 

Clockify offers many integrations with popular project management, development, and productivity tools. This allows you to seamlessly connect your time-tracking activities with the other software tools crucial to your daily workflow. Whether you’re managing projects, coding, or communicating with your team, Clockify aims to fit neatly into your tech stack.

Toggl Track prides itself on integrating effortlessly with over a hundred tools across various categories, including project management, customer relationship management (CRM), and calendar apps. It focuses on ensuring that Toggl Track can be there with you no matter where you work, capturing every minute without disrupting your flow.

Regarding integrations, both Clockify and Toggl Track stand out, but Toggl Track has a slight edge due to its sheer volume and variety of integration options. This extensive network makes it more adaptable to diverse workflows and teams relying on a broad range of tools to complete their work.

Verdict: For integrations, Toggl Track takes the lead with its extensive list of compatible software, making it an ideal choice for those who use various tools in their daily operations.

#10) AI & Automation

Clockify integrates AI and automation features to streamline your time-tracking and project-management processes. Automatic time mapping based on your activity helps you categorize your work more efficiently and ensures that no billable hours go unrecorded. These automation features save you time and effort, enabling you to focus more on your work and less on administrative tasks.

Toggl Track, on the other hand, employs AI to provide intelligent insights into your work habits, suggesting adjustments to improve productivity and efficiency. Its automation capabilities, such as automatic tracking reminders and idle detection, ensure that your time records are accurate and comprehensive, with minimal ability to track time manually.

Toggl Track has a slight edge in evaluating these aspects due to its focus on providing actionable insights and enhancing productivity through intelligent automation. While both platforms offer valuable AI and automation features, Toggl’s commitment to using these technologies to improve your work effectiveness directly stands out.

Verdict: Toggl Track is the preferable choice for AI and automation, especially if you value intelligent insights and automated processes that actively contribute to a more efficient and productive workflow.

Final Thoughts on Clockify vs Toggl

Clockify is a powerful choice for a free tool with advanced features, especially for team management. However, if you prioritize ease of use and a touch of AI-powered convenience, Toggl Track is my go-to choice.

Toggl Track’s simple one-click timer, clean design, and features like idle detection make tracking your time incredibly painless. While it does have paid plans, even the free version is solid for solo use or small teams.

I’ve used both tools extensively, and Toggl Track consistently wins out for daily use.

If you struggle to stick to time tracking or just want an effortless experience, give Toggl Track a try.